Corporate Governance is the system by which companies are directed and managed. It influences how the objectives of the company are set and achieved, how risk is monitored and assessed, and how performance is optimised. Good corporate governance procedures encourage companies to create value whilst providing accountability and controls commensurate with the risks involved. Kangaroo Resources Limited is committed to high standards of Corporate Governance. Policies and procedures which follow the “Principles of Good Corporate Governance and Best Practice Recommendations” issued by the ASX Corporate Governance Council in March 2003, to the extent they are applicable to the Company, have been adopted. These documented policies and procedures form the basis of the Company’s corporate governance system, and are set out in the following documents under the headings listed below.
This statement summarises the role and responsibility of the board of Kangaroo Resources Limited (“KANGAROO RESOURCES”). The disclosure of the role and responsibility of the board is designed to assist those affected by corporate decisions to better understand the respective accountabilities and contributions of the board and management of KANGAROO RESOURCES. The roles and responsibilities of the board will evolve as the company moves forward. As such, a regular review of the balance of responsibilities will ensure that the division of the functions remains appropriate to the needs of the company. This policy statement is only a summary of the matters reserved to the board, and should therefore only be used as a general guide, which is not to be used in a legal capacity.
The Board shall, as a preference, consist of:
An independent director is a non-executive director (ie is not a member of management) and:
The Board has not adopted a tenure policy. In accordance with the Constitution of the company, no director shall hold office for a continuous period in excess of three years or past the third annual general meeting following the director's appointment, whichever is the longer, without submitting for re-election.
Candidates for Board positions shall be nominated by the Executive Committee for consideration by the Board. The whole Board shall decide on the recommendations of new directors made by the committee.
In selecting new members for the Board, directors shall have regard to the appropriate skills and characteristics needed by the Board as a whole. The directors shall endeavour to appoint individuals who would provide the mix of director characteristics and diverse experiences, perspectives and skills appropriate for the company.
New directors are provided with a letter of appointment which sets out the key terms and conditions of their appointment. New directors participate in an induction programme to enable them to gain an understanding of:
The management and control of the business of Kangaroo Resources is vested in the board. The board's primary responsibility is to oversee Kangaroo Resources' business activities and management for the benefit of Kangaroo Resources' shareholders. The board also recognises its responsibilities to Kangaroo Resources' employees, the environments and communities in which Kangaroo Resources operates and where appropriate, other stakeholders. The board strives to create shareholder value and ensure that shareholders' funds are prudently safeguarded.
The key responsibilities of the board include:
The board has delegated responsibility for the day-to-day activities to the Executive Committee (which includes the MD). The board ensure that the team is appropriately qualified and experienced to discharge their responsibilities and has in place procedures to assess the performance of the Executive Committee. The roles of the Chairman and the MD are not combined. The MD is accountable to the board for all authority delegated to that position and the Executive Committee.
Although there is a clear division between the responsibilities of the board and management, the board is responsible for ensuring that management's objectives and activities are aligned with the expectations and risks identified by the board. The board has a number of mechanisms in place to ensure that this is achieved. These mechanisms include the following:
This charter governs the operations of the audit committee. The committee shall review and reassess the charter at least annually and obtain the approval of the board of directors.
The committee shall be members of, and appointed by, the board of directors and shall comprise at least two directors that have diverse, complementary backgrounds, and as a preference be independent of management and the Company. In addition, the committee chair shall have leadership experience and strong finance, accounting and/or business background. All committee members shall be financially literate, or become financially literate within a reasonable period of time after appointment. Furthermore, at least one member shall have a reasonable level of accounting and/or related financial management expertise as determined by the board of directors.
The committee shall meet at least two times each year (i.e. before completion of the half yearly and annual accounts) with the auditors and appropriate members of management. The purpose of these meetings shall be to:
Furthermore, the committee shall meet in private session as and when required to assess management's effectiveness.
The audit committee shall provide assistance to the board of directors in fulfilling its corporate governance and oversight responsibilities, as well as advise on the modification and maintenance of the company's financial reporting, internal control structure, risk management systems, external audit functions, and appropriate ethical standards for the management of the company. A further purpose of the committee is to check the ongoing independence of the auditors. In doing so, it is the responsibility of the committee to maintain free and open communication between the committee, external auditors and management of the Company.
In discharging its oversight role, the committee is empowered to investigate any matter brought to its attention with full access to all books, records, facilities, and personnel of the Company and the authority to engage independent counsel and other advisers as it determines necessary to carry out its duties.
The committee shall ensure it understands the company's structure, controls, and types of transactions in order to adequately assess the significant risks faced by the company in the current environment.
The primary responsibility of the audit committee is to oversee the company's financial reporting process on behalf of the board and report the results of its activities to the board.
Whilst the audit committee has the responsibilities and powers set forth in this Charter, it is not the duty of the audit committee to plan or conduct audits.
The board of directors is responsible for the company's financial reports including the appropriateness of the accounting policies and principles that are used by the Company. The external auditors are responsible for auditing the Company's financial reports and for reviewing the Company's unaudited interim financial reports.
The committee, in carrying out its responsibilities, believes its policies and procedures should remain flexible, in order to best react to changing conditions and circumstances. The committee will take appropriate actions to set the overall corporate 'tone' for quality financial reporting, sound business risk practices, and ethical behaviour. The following shall be the principal duties and responsibilities of the audit committee. These are set forth as a guide with the understanding that the committee may supplement them as appropriate.
The committee shall discuss with management and the external auditors, the adequacy and effectiveness of the accounting and financial controls, including the Company's policies and procedures to assess, monitor, and manage business risk, and legal and ethical compliance programs with the objective of recommending enhancements and improving the quality of the accounting function. Any opinion obtained from the external auditors on the company's choice of accounting policies or methods should include an opinion on the appropriateness and not just the acceptability of that choice or method.
The committee shall meet separately and periodically with management, and the external auditors to discuss issues and concerns warranting committee attention, including but not limited to their assessments of the effectiveness of internal controls and the process for improvement. The committee shall provide sufficient opportunity for the external auditors to meet privately with the members of the committee. The committee shall review with the external auditor any audit problems or difficulties and management's response. Further, the committee shall review audit reports to ensure that where major deficiencies or breakdowns in controls or procedures have been identified, appropriate and prompt remedial action is taken by management.
The committee shall receive regular reports from the external auditor on the critical policies and practices of the Company, and all alternative treatments of financial information within generally accepted accounting principles that have been discussed with management.
The committee shall be directly responsible for making recommendations to the board of directors on the appointment, reappointment or replacement (subject, if applicable, to shareholder ratification), remuneration, monitoring of the effectiveness, and independence of the external auditors, including resolution of disagreements between management and the auditor regarding financial reporting. In assessing which external audit firm is to be engaged, factors such as reputation, knowledge of industry, resources, commitment and value added benefits to the Company should be considered. Further, if it is deemed necessary based on a lack of actual or perceived independence, the committee shall request for the rotation of external audit engagement partners.
A committee member or a delegated senior member of management can approve all audit and non-audit services provided by the external auditors other than in the instance where the fees fall outside budget parameters and are in excess of $20,000. In this instance, full audit committee approval must be received for such a transaction.
The committee, committee member or delegated senior member of management shall not engage the external auditors to perform any non-audit/assurance services that may impair or appear to impair the external auditor's judgement or independence in respect of the Company.
The committee, at least on an annual basis, shall obtain and review a report by the external auditors describing (or meet, discuss and document the following with them):
The Committee shall review and assess the independence of the external auditor, including but not limited to any relationships with the Company or any other entity that may impair or appear to impair the external auditor's judgement or independence in respect of the Company.
The committee shall discuss with the external auditors the overall scope of the external audit, including identified risk areas, significant problems that may be foreseen and any additional agreed-upon procedures. The committee should also discuss the impact of any proposed changes in accounting policies on the financial statements and review the nature and impact of any changes in accounting policies adopted by the entity during the year.
In addition, the Committee shall also review the external auditor's compensation to ensure that an effective, comprehensive and complete audit can be conducted for the agreed compensation level. Further, the committee shall liaise with the external auditors to ensure their approach to the review/audit of the annual and half-year statutory accounts are conducted in an effective manner.
The committee shall be responsible for monitoring compliance with the Corporations Act and ASX Listing Rules.
The committee shall review the half-year financial report and the annual report prior to the filing of these with the ASX The committee is responsible for making the necessary recommendation to the Board for the approval of these documents. Also, the committee shall discuss the results of the half-year review and any other matters required to be communicated to the committee by the external auditors under generally accepted auditing standards. The chair of the committee may represent the entire committee for the purposes of this review.
The committee shall review all representation letters signed by management including the declaration from the Company Secretary on compliance with statutory responsibilities to ensure that the information provided is complete and appropriate. Also, the committee shall discuss the results of the annual audit and any other matters required to be communicated to the committee by the external auditors under generally accepted auditing standards.
The committee is responsible for reviewing the draft financial statements and the audit report and to make the necessary recommendation to the Board for approval of the financial statements.
The committee shall establish procedures for the receipt, retention, and treatment of complaints received by the Company regarding accounting, internal accounting controls, or auditing matters, and the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters. The committee shall receive corporate legal reports of evidence of a material violation of the Corporations Act, the ASX Listing Rules or breaches of fiduciary duty. The committee is responsible for reviewing reports on any major defalcations, frauds and thefts from the company.
The committee is responsible for organising, reviewing and reporting on any special reviews or investigations deemed necessary by the Board.
This charter governs the operations of the Executive Committee. The committee shall review and reassess the charter at least annually and obtain the approval of the board of directors.
The committee shall meet at least once each year, with additional meetings when circumstances require, as determined by the committee Chairperson.
Any member may (and the Secretary must act upon a request from any member) convene a meeting of the committee. Notice is to be given to every member of the committee with no minimum notice period required and no necessity for acknowledgement of notice before the meeting may be validly held.
Members of the committee are expected to be present at all meetings. As necessary, the Chairperson of the committee may request that members of management, consultants or others, which it may deem appropriate, be present at committee meetings.
Two members of the committee shall constitute a quorum. In the event where only two members are present, the unanimous vote of the two members shall constitute an act of the committee. Where the committee comprises more than two committee members, the act of a majority of the members present will constitute an act of the committee.
Minutes of each meeting are to be prepared by or under the direction of the Company Secretary. The Secretary shall maintain a permanent record of the minutes, and shall distribute minutes to members of the committee and directors who are not members of the committee.
The Executive Committee shall provide assistance to the board of directors in fulfilling its corporate governance and oversight responsibilities. The main functions and responsibilities of the Executive Committee include the following: remuneration, nomination, environment and community development, safety, security and occupational health, financial risk management, reviews and investigations.
The Executive Committee will:
This policy governs the Remuneration functions of the Executive Committee. The committee shall review and reassess the policy at least annually and obtain the approval of the board of directors.
Directors shall receive remuneration for their services as directors within fixed annual limits approved by shareholders. The Committee recommends the actual payments to directors and the board is responsible for ratifying any recommendations if appropriate. The maximum aggregate remuneration approved for director remuneration is currently $500,000.
Further, shareholders must approve the framework for any equity schemes and if a director is recommended for being able to participate in an equity scheme, this participation must be approved by the shareholders.
The remuneration policy reflects the company’s obligation to align executive directors' remuneration with shareholders' interests and to engage appropriately qualified executive talent for the benefit of the group. The main principles of the policy are:
The executive directors total remuneration consists of the following:
The non-executive directors total remuneration consists of the following:
The Executive Committee will:
The committee may form and delegate authority to subcommittees when appropriate.
This Code of Conduct sets ethical standards for the directors of Kangaroo Resources Limited ("KANGAROO RESOURCES"). Directors will pursue the highest standards of ethical conduct in the interests of shareholders and all other stakeholders. The following six principles govern their conduct.
The board must review its performance and the performance of the individual directors (including the MD), the committees of the board, the company and management regularly (this is achieved with the assistance of the Executive Committee). This is an important element of the boards monitoring role, especially with regard to long term growth of the company and of shareholder value.
Due to the fact that the company has 4 directors, the cost associated with engaging an external consultant is not seen to be beneficial to the company. As such, the directors have determined to undertake the performance evaluation process themselves.
The board is required to meet annually to discuss their performance as a whole. Consideration should be given to any objectives and defined criteria established as a benchmark for assessing performance against. The board should at a minimum address the following:
The board must ensure that any benchmarks that they are being appraised against are regularly reviewed to account for the changing environments facing the company.
Whilst discussing the performance of the board, the directors are encouraged to provide comments on the performance of the Chairperson.
The Chairperson of the board is responsible for meeting with the individual directors to discuss their individual performance and contribution to the board. The Chairperson should at a minimum address the following:
Whilst meeting with the individual directors to discuss individual performance, the Chairperson must take the opportunity to obtain comments about co-directors performance on the board.
As part of the performance evaluation process, all directors are expected where applicable, to highlight areas for improvement and provide a description as to how this can be achieved.
At least annually the board must review the performance of committees reporting to it to ensure that the committees are achieving outcomes.
The Managing Director is responsible for assessing the performance of the key executives within the organisation. This is to be performed through a formal process involving the completion of a performance appraisal questionnaire which is to be completed by the key executive and reviewed and discussed with the MD in a formal meeting.
Each divisional manager is responsible for assessing the performance of the staff members within their division. This is to be performed through a formal process involving the completion of a performance appraisal questionnaire which is to be completed by the employee and reviewed and discussed with their manager in a formal meeting.
Based on the evaluation of the individual's performance, all managers are required to present a document to the Executive Committee outlining the proposed compensation arrangements for each individual employee. A similar process is undertaken by the MD in relation to key executives. The Executive Committee are then responsible for reviewing the compensation arrangement, making adjustments if necessary and preparing a recommendation to the board of the compensation arrangements for each individual. Refer to the Executive Committee Charter and the for remuneration of board members.
The results of any review of the performance of an individual within the company should be linked to their compensation arrangement.
In the event that a director, key executive or employee is not performing to an acceptable level, then a performance evaluation can be conducted on an as needs basis.
In order to provide directors with the best possible chance of adding value to the company and contributing to an accepted level, the company has induction procedures implemented which are designed to allow new board appointees to participate fully and actively in board decision making at the earliest opportunity. It is noted that new directors cannot be effective until they have a good deal of knowledge about the company and the industry within which it operates. The Managing Director is responsible for ensuring that the new director gains an understanding of all the necessary information relating to the company. Such items include:
The Executive Committee shall monitor the orientation and continuing education programs for directors.
In order to enhance performance the board is provided with information it needs to efficiently discharge their responsibilities. The following is noted:
The purpose of the Code of Conduct is to guide and enhance the conduct and behaviour of Kangaroo Resources Limited ("KANGAROO RESOURCES") directors, officers, employees and contractors in performing their everyday roles. The code encourages and fosters a culture of integrity and responsibility with the focus of augmenting the Company's reputation as a valued employer, business partner and corporate citizen, in all our relationships. The KANGAROO RESOURCES Code of Conduct underpins the way the Company wishes to operate and should be understood and abided by all concerned.
Directors, officers, employees and contractors should approach dealings with other persons equitably and with respect. This involves:
Directors, officers, employees and contractors should respect the law and act accordingly by observing and respecting the laws, customs and business methods of all countries in which we operate to the extent that we adhere to the underlying principles of the Code of Conduct.
Directors, officers, employees and contractors should consistently maintain their integrity whilst carrying out their duties by avoiding conflicts between their private interests and their responsibilities with respect to:
Directors, officers, employees and contractors should carry out their roles in a professional and conscientious manner. This involves:
Directors, officers, employees and contractors should carry out their roles in a cost effective and responsible manner. This includes:
This policy statement summarises the law relating to insider trading and sets out the policy of the company on directors and employees dealing in Kangaroo Resources shares and options.
This policy statement is only a summary of complex legal provisions, and should therefore only be used as a general guide, not as legal advice.
If directors or employees have "price-sensitive information" relating to the company which has not been published or which is not otherwise "generally available", it is illegal to:
It is the responsibility of each Director and employee to ensure that they do not do any of the things prohibited by the insider trading law. The consequences for breach of this law may be severe.
Price-sensitive information means information relating to the company that would, if the information were publicly known, be likely to:
Examples of possible price-sensitive information include, but are not limited to:
Information is generally available if:
Breach of the insider trading prohibition by a director, employee or family member could expose them to criminal and civil liability. Breach of insider trading law or this policy will also be regarded by the company as serious misconduct which may lead to disciplinary action and/or dismissal.
If directors or employees have "price sensitive information" relating to a company other than Kangaroo Resources which is not "generally available" the same insider trading rules outlined above apply to buying and selling shares in that company. In the course of performing duties as an employee of the company, that person may obtain price sensitive information relating to another company in a variety of circumstances. Examples include, but are not limited to the following:
Apart from the application of the insider trading rules to shares in other companies, employees are also bound by a duty of confidentiality in relation to information obtained in the course of their duties in respect of third parties.
The directors of Kangaroo Resources Limited ("Kangaroo Resourcess") recognise the importance of forthright communication and in order to prosper and achieve growth, it must (among other things) earn the trust of employees, customers, suppliers, communities and shareholders by being forthright in its communications and consistently delivering on its commitments.
In accordance with the disclosure requirements of the Corporations Act 2001 and the Australian Stock Exchange ("ASX") Listing Rules, Kangaroo Resources follows the following three main forms of information disclosure:
Directors are committed to the promotion of investor confidence by ensuring that trade in the Company's securities takes place in an efficient, competitive and informed market.
As such, Kangaroo Resources will comply with the continuous disclosure obligations contained in the applicable Listing Rules of the Australian Stock Exchange and in so doing will immediately notify the market by announcing to the ASX on which its securities are listed, any information in relation to the business of Kangaroo Resources that a reasonable person would expect to have a material effect on, or lead to a substantial movement in, the price or value of securities.
Further, all information made available to the ASX is immediately available to shareholders and the market on the company's website. The company's website is www.kangarooresources.com. The board aims to ensure that shareholders are kept informed of all major developments affecting Kangaroo Resources. Hence, in addition to its market disclosure, the Directors ensure shareholders are kept informed through a variety of other means:
The directors recognise the rights of shareholders and encourage the effective exercise of those rights through the following means:
This continuous disclosure policy sets out the procedure for:
This continuous disclosure policy applies to directors and those members of senior management who are most likely to be in possession of, or become aware of, the relevant information. All Kangaroo Resources staff need to be aware of the existence of the policy and to be familiar with its terms so that they can assist with reporting of potentially sensitive information to the appropriate persons within Kangaroo Resource.
The purpose of this policy is to ensure that company announcements are:
The Company is committed to:
Kangaroo Resources has obligations under the Corporations Act and ASX listing Rules to keep the market fully informed of information which may have a material effect on the price or value of Kangaroo Resources securities, or influence an investment decision on the company's shares or securities, and to correct any material mistake or misinformation in the market. Kangaroo Resources discharges these obligations by releasing information to the ASX in the form of an ASX release or disclosure in other relevant documents.
ASX Listing Rule 3.1 provides for disclosure not to be required where:
All three (a, b and c) must be met for disclosure not to be required.
ASX Listing Rule 3.1 requires that Kangaroo Resources immediately notify the ASX of any information on which Kangaroo Resources becomes aware, concerning Kangaroo Resources, that a reasonable person would expect to have a material effect on the price or value of Kangaroo Resources securities.
A reasonable person would be taken to expect information to have a material effect on the price or value of securities if it would, or would be likely to, influence persons who commonly invest in securities in deciding whether or not to subscribe for, buy or sell the securities. Hence, information is considered to be "material" if there is a substantial likelihood that it would influence an investor in deciding whether to trade in or hold the Company's shares/securities.
Kangaroo Resources becomes aware of information if any of its directors or executive officers has or ought reasonably to have, come into possession of the information in the course of the performance of his or her duties as a director or executive officer of Kangaroo Resources.
The disclosure obligation does not generally apply where the information is exogenous or generally available.
The following procedures will apply to safeguard against breaches of Kangaroo Resources' continuous disclosure obligations:
This policy applies to:
As soon as you become aware of information that:
In order that you can comply with your obligations under paragraph 5.3(a), you must ensure that you implement such procedures as you consider appropriate to ensure if any person who reports to you becomes aware of or is in possession of information that is not generally available and/or which may be price sensitive, that person will promptly notify you of such information.
The ASX interprets Listing Rule 3.1 as requiring Kangaroo Resources to make a clarifying statement or announcement to the ASX in circumstances where Kangaroo Resources becomes aware that speculation or comment isaffecting the price or volume of trading in Kangaroo Metals securities.
For example, when the market moves in a way that appears to be referrable to the comment or speculation, Kangaroo Resources has an obligation to make such disclosure as is necessary in order to correct a false market in Kangaroo Resources' securities and ensure investors are not trading on false or misleading information. Normally the ASX will indicate to Kangaroo Resources when it believes this is required.
Kangaroo Resources must not release material price sensitive information to any person if that information is required to be disclosed to the ASX, until cleared by the ASX. The MD and/or the Company Secretary or a nominee of the MD/Company Secretary will advise all relevant parties when the ASX release has been announced by the ASX. All the information disclosed through ASX is to be promptly placed on the Company's investor web site after clearance by ASX.
For all information/presentations/briefings etc which are to be provided to third parties, each individual is responsible for ensuring that a copy of the material is provided to the MD and/or the Company Secretary prior to presenting that information externally.
All inquiries from third parties must be referred to the MD and/or the Company Secretary. All material presented at an analyst briefing, bank or other third party must be approved by or referred through the MD and/or the Company Secretary prior to the briefing.
All inquiries from the media must be referred to the MD and/or the Company Secretary.
No employee may give an interview or make a presentation unless express authority or specific permission is received from the MD.
An employee who is given permission by the MD to give an interview or make a presentation must notify the MD and/or the Company Secretary of the date and time for the interview and must give a copy of any presentation to the MD and/or the Company Secretary.
No employee may give an interview or make a presentation unless express authority or specific permission is received from the MD.
An employee who is given permission by the MD to give an interview or make a presentation must notify the MD and/or the Company Secretary of the date and time for the interview and must give a copy of any presentation to the MD and/or the Company Secretary.
The MD and/or the Company Secretary is responsible for:
Kangaroo Resources contravenes its Australian continuous disclosure obligations if it fails to notify the ASX of the information required by Listing Rule 3.1 to be disclosed. If Kangaroo Resources fails to meet this obligation its officers may be guilty of an offence under the Corporations Act.
KANGAROO RESOURCES
If Kangaroo Metals contravenes its continuous disclosure obligations, it may face:
The ASIC can also institute proceedings under the ASIC Act 1989.
Kangaroo Resources' officers (including its directors), employees or advisers who are involved in the contravention, may also face criminal (monetary fine and/or 5 years imprisonment) and civil liability as outlined above.
The board of Kangaroo Resources Limited ("Kangaroo Resources") recognises the importance of identifying and controlling risks to ensure that they do not have a negative impact on the company. Procedures have been established at the Board and executive management levels which are designed to safeguard the assets and interests of the company, and to ensure the integrity of reporting.
Some of the benefits identified in establishing and maintaining risk management procedures as follows:
The Board has established an Audit Committee, which operates under a charter approved by the Board. It is the Board's responsibility to ensure that an effective internal control framework exists within the entity. This includes internal controls to deal with both the effectiveness and efficiency of significant business processes. This also includes the safeguarding of assets, the maintenance of proper accounting records, and the reliability of financial information as well as non-financial considerations. The Board has delegated this responsibility for the establishment of a framework of internal control and ethical standards for the management of the consolidated entity to the Audit Committee. The Committee also provides the board with additional assurance regarding the reliability of the financial information for the inclusion in the financial reports.
The Executive Committee is responsible for determining and reviewing the compensation arrangements for the Directors themselves, the Managing Director, the executive committee and employees. Further, they are responsible for assisting the board in appointing and terminating (if necessary) members of the board.
The Executive Committee will monitor and review Kangaroo Resources' environmental performance and compliance with relevant legislation and to oversee community development.
The Executive Committee will oversee an employee education program designed to increase employee awareness to safety, security and health issues in the workplace and to monitor the safety statistics and report to the Board on the results of incident investigations.
The Executive Committee will oversee risk management strategies in relation to gold and currency hedging, debt management, capital management, cash management, investments and insurance.
The above committees are responsible for reporting to the board.